SOP for preparation of Goods receipt note for miscellaneous material.

This Document describes (Standard Operating procedure) SOP for preparation of Goods receipt note for miscellaneous material.

SOP for preparation of Goods receipt note for miscellaneous material.

I. Purpose & Scope:

• The purpose of this Sop for preparation of Goods receipt note for miscellaneous material.
• This Standard operating procedure shall be applicable for  preparation of Goods receipt note for miscellaneous material

II. Responsibilities:

• All warehouse personnel shall be responsible to follow and implement this SOP.

III : Introduction and Procedural Part:

Procedure for Goods receipt note for miscellaneous material :

• Miscellaneous materials are materials other than Raw Material and Packaging Materials. These include Lab chemicals, Engineering items, Capital assets, Stationery items, and other consumable.
• On arrival of goods at the factory gate, the security staff shall verify consignment details on the documents after verification security person making entry in the security inward register.
• Open the packs and verify the materials for its quantity as per Challan / Invoice copy. If any discrepancy observed same shall be mentioned on the challan/invoice copy.
• Inform the concerned department (who has raised the indent or purchase department) to take charge of the materials received.
• Goods Receipt Note’ for Miscellaneous Material ( Ex. Capex Items , Revenues, Engineering Items & Log books, Stationary etc. ) according to checklist, Invoice copy.
• Enter GRN No. & GRN Date. Miscellaneous Material/Year (it starts from 01 from every financial year i.e. from 1st April onwards).
• No. Ex. (MISC /19-20/0001) as per Annexure-I
• No. , Item Code No.
• Material Name
• of Packages
• Challan Qty. & Actual Qty
• Manufacturer & Suppliers Name
• Challan No. & Date
• Purchase Order No. & Date
• Checked by: Admin officer
• Received By : User Section Head
• Remarks
• Verified By: User Manager
• Approved by: GM operation/Factory Manager/Factory Incharge
• In case of Miscellaneous Item such as Disinfectant, Filters, Cleaning agent, lubricants all GRN shall be approved from QC & QA.

Procedure for capital assets:

• Check documents against Purchase order and call the concern department & purchase department.
• Verify all requirements of Purchase order along with concern department personnel and physically verify goods received.
• Unload the materials at the designated unloading location.
• Verify the material as per packing list, if any discrepancy observed, fill up the mention the same on L.R Copy / challan copy. Inform the SCM/PPIC to communicate with the supplier.
• Do not open the consignment directly; it has to be opened in presence of the supplier in accordance with supplier instructions.
• Inform to QA, If material is having Calibration / validation nature like pressure gauge, magnehelic gauge etc.
• Handover material to concern department/purchase department and get the approval from the same.
• If any material to be send out side for rectification and are supposed to be received back, shall be handle through Returnable gate pass (RGP).
• If any material to be send out side are not supposed to be received back, Raise Non-Returnable gate pass (NRGP) and same to be approved by the GM operation/Factory Head.

IV: Annexure :

• Annexure –I: Goods Receipt Note for miscellaneous material
• Annexure-II : Checklist of Miscellaneous Item

Annexure  – I

               GOODS RECEIPT NOTE FOR MISCELLANEOUS MATERIAL (GRN)                                

Annexure –II

CHECK LIST OF MISCELLANEOUS ITEM