SOP for dispensing of packing materials.

This Document describes (Standard Operating procedure) SOP for dispensing of packing materials.

SOP for dispensing of packing materials.

I. Purpose & Scope:

• The purpose of this SOP for dispensing of packing materials.
• This Standard operating procedure shall be applicable for dispensing of packing materials

II. Responsibilities:

• All warehouse personnel shall be responsible to follow and implement this SOP.

III : Introduction and Procedural Part:

Precautions during dispensing of packing materials :

• Materials shall be kept on pallets with due care, so that the materials shall not fall down from pallets.
• The pallets shall be kept such that the pallet shall be aligned with the rack.
• While issuing PVC and aluminum foil take tare weight of the core into consideration.
• In case of plain foil/ CRC foil / PVC/PVDC film FIFO shall be waived off and “Returned Material shall be issued for same product for which it used earlier.
• Ensure that only approved material is dispensed.
• Carefully check the status label on each roll/and or packs before starting dispensing activity.
• Carefully check the weight/and or count of material.

Dispensing of packing materials :

• On receipt of authorized BPR (Batch packing Record) from production department, for a batch to be issued , mentioning batch number, standard quantity and required quantity on BPR, warehouse officer refers the A.R. (analytical Report ) number for required quantity issued of FIFO system.
• BPR shall preferably be received one day in advance for checking the availability of approved packaging materials.
• Issue the material by weight or by counting basis following FIFO system
• Stores officer shall issue materials to production as per BPR.
• Production officer shall countercheck the quantities as per standard requirement.
• Store shall issue approved packaging material in FIFO order in presence of production officer and IPQA officer. FIFO order shall be deviated incase of there is requirement of material from particular manufacturer as per approved vendor list EU market. There is no need to file deviation.
• Each material issued to production department, and Affix “Dispensed Label” Make the entries in Packing material dispensing log.
• After completion of dispensing activity warehouse officer inform to the production officer and above about the same and handover the BPR.
• Dispensing of primary packing material shall be done in the approved primary material store and transferred to production area.
• Secondary and tertiary packing material shall be dispensed only after dispensing of primary packing material, in some case where secondary packing material such as carton/labels are required in advance for offline overprinting activity the secondary packing material can be issued before primary packing material based on material issuance request received from production department. Issuance detail shall be recorded in the batch record accordingly.
• In case of additional material requirement, due to online rejection above procedure shall be followed.
• After material issues are complete, original copy is sent to production and duplicate (Photocopy of BPR) is retained with stores department.
• Printed cartons, corrugated boxes (shippers), leaflets shall be issued in numbers.
• Labels are issued in numbers.
• Printed aluminum foils, PVC films, shrink wrapping film shall be issued on weight basis (intact) excess against standard quantity after subtracting core weight.
• The quantity of individual foil roll, shrink wrapping film shall be recorded in BPR
• In case of excess requirement by production on consumption memo, the intact foil roll shall be issued after subtracting the core weight.
• The return of excess packaging material shall be issued on FIFO basis.
• The excess received quantity shall be accepted only after approved label duly authorized by QA and shall be stored against the original consignment in the designated appropriate storage place.
• Issuance of aluminium & laminated tubes, applicators, BOPP, shall be issued on count basis.

IV: Annexure :

Annexure I:                    Packing Material Dispensing log

                                                                  Annexure – I

                                           Packing Material Dispensing Log

Area: