SECURITY CHECK FOR MEN AND MATERIALS

This Document describes (Standard Operating procedure) SOP for security check for men and materials.

SOP for security check for men and materials.

I. Purpose & Scope:

• The purpose of this SOP to provide guidelines and procedure for the security check of Men and Material entry at the main factory gate.
• This Standard operating procedure shall be applicable to security, Human Resources and Administration Department.

II. Responsibilities:

• All security, Human Resources and Administration personnel shall be responsible to follow and implement this security check SOP.

III : Introduction and Procedural Part:

Procedure for security check of Men and Material entry at the main factory gate in pharmaceutical industry :

Factory Employee Movement :

• Employee shall not carry match box, cigarette lighter, liquor and tobacco inside the premises at the time of entry. Security Personnel shall collect and retain such material with the security department. If such material found inside the Company premises strict action will be taken against them.
• Manual checking of all employees shall be carried out by security officer during entry and exit from the premises.
• Security personnel shall not allow staff to carry any materials without proper documents or prior written permission from authorized Person as a part of security check.
• Park your vehicle at the designated area for “parking”.
• Employee shall take his / her lunch box up to canteen only.
• Always follow proper route to go to your workplace.
• Always use protective clothing as per the area requirement.
• The person who is working in the critical / core area shall not wear necklace, chains, rings, cosmetics, wristwatch, earrings and bracelet.
• Follow proper gowning procedure as per standard operating procedure of the respective department.
• In case of any emergency or adverse condition inform to your department head and Human Resource department.
• Do not use any abusive and vulgar language to your colleagues, subordinate and superiors.
• Do not run in the plant premises, walk gently.
• In case of fire and emergency, use emergency door and assemble at the gathering point.
• Put your shoes at the designated place.
• Switch off the light when not in use.
• Close the water taps after use.

Factory Workmen Movement:

• Workmen shall advise not carry match box, cigarette lighter, liquor and tobacco inside the premises at the time of entry.
• Security Personnel shall collect & retain such material with the security department. If such material found inside the Company premises strict action will be taken against them.
• The workmen will have to report in time.
• The workmen can enter the factory only at shift time.
• The workmen shall sign on the register at the time of entry.
• Manual checking of all workmen shall be carried out by security officer during entry and exit from the premises.
• The Security guard will check the workmen for casual workmen’s security will collect their mobile phones.
• The workmen shall go to their respectively change room as per Standard Operating Procedure.
• For Visitors, the Standard Operating Procedure shall be  followed as a part of security check.

Material Movement:

• For inward movement of material security personnel shall check vehicle and document like delivery challan and make the necessary entries in Security Inward Register as per current format of Annexure I as a part of security check.
• Security personnel shall stamp on the backside of the delivery challan and allow the vehicle to enter the premises.
• After gate entry, security personnel shall in form to the respective department for information of received material.
• For outward movement of materials on Non-Returnable Gate Pass the Department concerned shall enter the details on the non-returnable gate pass slip pad as per Annexure-V as a part of security check.
• After entering the detail of material concerned person/ department head shall sign the Non-Returnable Gate Pass
• After approval of concerned department head the same will be signed by General Manager or Authorized person of the company.
• Security personnel will verify the material with given detail.
• The security personnel shall make necessary entries in the Security Outward Register as per current format of Annexure II as a part of security check.
• Security personnel shall stamp on the backside of the delivery challan and allow the vehicle to exit the premises.
• For outward movement of materials on Returnable Gate Pass the Department concerned shall enter the details on the non-returnable gate pass slip pad as per Annexure-VI as a part of security check.
• After entering the detail of material concerned person/ department head shall sign the Returnable Gate Pass.
• After approval of concerned department head the same will be signed by General Manager or Authorized person of the
• Security personnel will verify the material with given detail.
• The security personnel shall make necessary entries in the Returnable In/Out Register.
• Security personnel shall stamp on the backside of the gate pass and allow the vehicle to exit the premises.
• Securities personnel will receive the material which is already went outside on returnable gate pass earlier.
• Security personnel will check the material, make necessary entries in the Returnable In/Out Register and shall inform to concern department head.
• After receiving and checking same will be hand over to concerned department through Security.

ANNEXURE- I

SECURITY INWARD REGISTER

ANNEXURE- II

SECURITY OUTWARD REGISTER

ANNEXURE- III

SECURITY INWARD STAMP

ANNEXURE- IV

SECURITY OUTWARD STAMP

ANNEXURE- V

OUTGOING GATE PASS (NON – RETURNABLE)

ANNEXURE- VI

OUTGOING GATE PASS (NON – RETURNABLE)

ANNEXURE- VII

                                                                    RETURNABLE GOOD IN/OUT REGISTER