SOP for Building Maintenance

This Document describes (Standard Operating procedure) SOP for Building Maintenance, which ensures the upkeepment of buildings as per the pharmaceutical’s building norms.

SOP for Building Maintenance

I: Purpose & Scope:

• The Purpose of this SOP is to lay down the procedure for Building Maintenance.
• This procedure is applicable Engineering Department personnel for Sop for building maintenance.

II: Responsibilities:

• All Engineering personnel shall be responsible to follow and implement this SOP.

III: Introduction and Procedural Part :

Instructions :

• All jobs which are part of building maintenance are estimated to involve expertise workmen and higher labor input.
• After getting necessary approval, Engineering shall work the plan with concern department and execute the work.
• During running plant, if any work on running equipment need to be carried out, officer engineering to ensure job card is filled before starting the work.
• Ensure that product is removed from the area.
• Ensure that equipment is properly covered.
• Ensure that respective department Head is aware of the activity.
• Ensure that area is cleaned after completion of work.
• Between two checking frequency if any work related building maintenance ( damage/cracks on flooring , walls, doors, windows, rack and partition etc.) to be , concern department shall send the job Intimation slip ( signed by concern department Head) for necessary
• Engineering head co-ordinate with department head/production head regarding shut down schedule for respective area, which is to be repaired/ painted.
• Remove all materials such from the area.
• Isolate the area with other areas to avoid contamination if required.
• Stop air handling unit of concerned area to avoid contamination.
• Make a separate entry /exit for the concerned area as possible.
• Enter in Production area with proper gowning if separate entry is not provided.
• Engineering head shall give contract to outside person for painting and maintenance work in the factory premises.

Procedures :

• Engineer shall inform the respective department head for the building maintenance etc.
• Respective department representative & department head shall take the round and fill the checklist as per Annexure-I
• Check the walls for any cracks, removal of paint or damages. Carry out painting & touch up or painting if required.
• Check any damage/cracks on kota/epoxy flooring. If observed, repair immediately.
• Check condition of Ceiling & joints. Carry out painting touch up work
• Check condition of utility and piping structure. Carry out the maintenance, painting, touch up or painting if required.
• Check the building for any water seepages. Rectify if required.
• Check the condition of expansion joints, rectify if required.
• Check all doors for proper functioning & their interlocking. Rectify if required.
• Check all glass doors for dust & damage such as cracks (damage & painting). Rectify if required.
• Check the condition of racks and partitions for damages painting. Rectify if required.
• Check lightening arrester. Rectify if required.
• Verification of sufficient illuminations in the areas.
• Perform required maintenance/ painting work.
• Clean the respective area thoroughly after completion of work as per cleaning SOP of respective area for complete cleaning.
• After completion the work, Department head shall check their respective area before taking handover from Engineering.
• All maintenance and cleaning activity shall be recorded in the respective Area & Equipment usage log book by respective department.

IV: Annexure :

Annexure I : Building Maintenance check points.

Annexure II : Building Maintenance Record.

Annexure – I

Building Maintenance check points.

 Department:                                                                                                                                                                                                                                                                            Date :

Note : Fill with √- Ok and X- Not Ok.

   Done by                                      Checked By                                     Approved By         (Engineering officer)                    (Dept Head)                                    (Head-Engineering)                                       

Annexure – II

Building Maintenance Record.